Privacy Policy for Hello Moxie

Last Updated Date: February 02, 2026

1. Introduction

Hello Moxie (“we,” “us,” or “our”) is committed to protecting your privacy and handling your personal data with care, transparency, and respect. This Privacy Policy explains how we collect, use, store, and share your information when you engage with our programs, events, community, and communications.

By using our website, programs, or services, you agree to the practices described in this policy.

2. Services Covered by This Policy

This Privacy Policy applies to personal data collected through:

  • The Hello Moxie website
  • Our 6-month cohort program, including:
    • 1:1 mentorship sessions
    • Live, founder-facilitated workshops
  • Free virtual or in-person events
  • Our private community hosted on Circle
  • Email communications, newsletters, and program updates
  • Podcast-related content and communications

3. Information We Collect

We collect only the information necessary to deliver and improve our services.

a. Information You Provide Directly

This may include:

  • Name, email address, and contact details
  • Professional information (role, industry, experience)
  • Time zone and location (for scheduling and community access)
  • Application or onboarding responses
  • Communications you send us (email, forms, community posts)
  • Mentorship-related goals or reflections you voluntarily share

b. Community & Program Participation

If you participate in:

  • Mentorship sessions
  • Workshops
  • Circle discussion groups

We may process content you choose to share within those spaces. Participation is voluntary, and we encourage mindful sharing.

c. Automatically Collected Data

We may collect limited technical data such as:

  • IP address
  • Browser type
  • Device information
  • Pages visited on our site

This data is used for security, analytics, and site performance—not profiling.

4. How We Use Your Information

We use your personal data to:

  • Deliver and manage the Hello Moxie cohort program
  • Match mentors and mentees thoughtfully
  • Facilitate workshops, events, and community discussions
  • Communicate with you via email and community platforms
  • Provide program support and respond to inquiries
  • Share optional marketing content, including:
    • Upcoming events (virtual and in-person)
    • Podcast episodes
    • Newsletters and leadership resources
  • Improve our offerings and community experience
  • Meet legal, regulatory, or contractual obligations

5. Communications

We may contact you through:

  • Email
  • Circle community notifications and messages
  • Event platforms used for workshops or sessions

You will receive program-related communications as part of your participation.
Marketing communications are optional, and you may opt out at any time using the unsubscribe link or by contacting us.

6. Legal Basis for Processing (GDPR)

For individuals in the EU/UK, we process personal data based on one or more of the following:

  • Consent (e.g., marketing communications)
  • Contractual necessity (program delivery)
  • Legitimate interests (community support, program improvement)
  • Legal obligations

You may withdraw consent at any time without affecting prior lawful processing.

7. Sharing of Information

We do not sell your personal data.

We may share limited data with trusted service providers who help us operate, including:

  • Email and communication tools
  • Scheduling platforms
  • Community platform (Circle)
  • Payment processors
  • Analytics providers

All vendors are required to handle your data securely and only for authorized purposes.

8. Community Spaces

Hello Moxie community spaces are designed to foster trust and connection. Please note:

  • Content you share in group discussions may be visible to other members
  • We encourage respectful, intentional sharing
  • We are not responsible for how other members use information you voluntarily disclose

9. Data Retention

We retain personal data only as long as necessary to:

  • Deliver our services
  • Maintain community records
  • Comply with legal obligations

You may request deletion of your data at any time, subject to legal or contractual requirements.

10. Your Rights

Depending on your location, you may have the right to:

  • Access your personal data
  • Correct inaccurate data
  • Request deletion
  • Restrict or object to processing
  • Withdraw consent
  • Request data portability

To exercise your rights, contact us at support@hellomoxie.us.

11. Data Security

We use reasonable administrative, technical, and organizational safeguards to protect your information. No system is 100% secure, but we take privacy seriously and continuously improve our practices.

12. International Data Transfers

If you access Hello Moxie from outside the United States, your data may be processed in countries where our service providers operate. We take steps to ensure appropriate safeguards are in place.

13. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date.

14. Contact Us

If you have questions about this Privacy Policy or how we handle your data, contact:

Hello Moxie
Email: support@hellomoxie.us